New WhatsApp renewal reminders are live

Run your gym.
Grow your community.

Members, memberships, payments, classes, QR check-in, coaches and analytics — plus a branded page for your gym. GymHearth is the all-in-one platform gym owners launch in minutes.

Create your gym
  • No credit card to create your gym
  • Set up in under 5 minutes
app.gymhearth.com/summit-iron/dashboard
Wednesday, 7 October

Good morning, Ryan

Search members, invoices…⌘K
All branchesRM
Active members1,284+6.2%
Monthly revenue$68,420+11.4%
Check-ins today342+18
Churn (30d)2.1%−0.4 pts
Revenue
7d12mAll
OctDecFebAprJunAugOct
Today's classes6 scheduled
  • CrossFit WODCoach Marcus · Box A
    18/20
  • Yoga FlowCoach Ana · Studio 2
    12/20
  • HIIT 45Coach Tom · Main floor
    Full
  • Boxing BasicsCoach Diego · Ring
    15/20
Live check-insLive
  • EC
    Emily CarterMonthly Unlimited
  • LO
    Lucas OliveiraAnnual VIP
  • CN
    Chloe Nguyen10-class pack
  • JW
    James WalshQuarterly
Plan mixActive
  • Monthly48%
  • Quarterly26%
  • Annual15%
  • Packs11%
Emily C. checked inQR · Main entrance · 07:42
+
$49 receivedMonthly Unlimited · Card
Renewal reminder sentWhatsApp · 64 members

Built for every kind of gym — example clubs:

SUMMITIRONpulse/boxLotus FlowLIONHEART MMAher·strengthNORTHFIT
1,200+gyms on the platform*
380kmembers checked in monthly*
9 hrsadmin saved per week, per gym*
31%fewer missed renewals*

*Illustrative example figures.

See it in action

From the front desk to the leaderboard, one platform runs the whole floor.

Watch how gym owners use GymHearth to sell memberships, fill classes and keep members coming back.

01

Members check in with a QR

No cards, no paper lists. Every visit is logged and linked to their plan.

02

Classes fill themselves

Members book from their phone; waitlists promote automatically.

03

Revenue on autopilot

Reminders, renewals and invoices go out without you lifting a finger.

Built for gym owners

The same screens your front desk will use tomorrow.

These are real GymHearth pages — members, classes, check-in, shop and payroll. Hover a card to play it.

Launch

From signup to a live gym page.

Answer a few questions, set your brand, and your members have somewhere to join.

MembersPlans, visits and who is about to leave.
ClassesTimetable, capacity and waitlists.
Check-inA QR pass on every member's phone.
MembershipsSell, freeze and renew from one screen.
ShopSupplements and gear, paid online.
PayrollCoach pay, advances and reports.
Everything your gym needs

Twelve tools. One login.
Zero spreadsheets.

Every screen below is what you get on day one — shown with example data.

Members management

Every member's profile, plan, visits, payments and notes in one place. Find anyone in a second, see who's expiring and act before they leave.

  • Smart segments: active, expiring, frozen, at-risk
  • Photos, documents, emergency contacts & notes
  • Bulk import from Excel in one click
app.gymhearth.com/members
Search 1,284 members…
FiltersAdd member
All 1,284Active 1,102Expiring 64Frozen 18At risk 27
MemberPlanStatusLast visitExpires
EC
Emily Carteremily.c@example.com
Monthly UnlimitedActiveToday, 07:4212 Nov
LO
Lucas Oliveira+1 512 ••• •418
Annual VIPActiveToday, 07:3903 Mar
HS
Hannah Schmidthannah.s@example.com
QuarterlyExpiringYesterday10 Oct
MG
Mateo García+1 737 ••• •902
10-class packActive2 days ago4 classes
EL
Emma Laurentemma.l@example.com
Monthly UnlimitedFrozen3 weeks agoPaused
PS
Priya Sharma+1 512 ••• •117
Student MonthlyAt risk19 days ago28 Oct
EC
Emily CarterMember since Mar 2024
146visits
3.2/ week
14day streak

Memberships & subscription plans

Monthly, quarterly, annual, class packs, day passes, student or family plans — create any offer in seconds and let renewals run themselves.

  • Auto-renew, freeze & pause rules
  • Promo codes, joining fees and family discounts
  • Add-ons like personal training, sauna or lockers
app.gymhearth.com/memberships
Membership plans
New plan
Monthly Unlimited$49 /mo
  • All classes
  • Open gym 6:00–23:00
  • 1 guest pass
612 members
Best sellerQuarterly$129 /3 mo
  • Everything in Monthly
  • 1 PT session / month
  • Freeze up to 14 days
248 members
Annual VIP$449 /yr
  • Sauna & locker
  • 4 guest passes
  • Free merch pack
141 members
Add-onsSold on top of any plan
Personal training ×8 · $399Sauna · $15/moLocker · $10/mo
Auto-renewAllow freezeJoining feeFamily −15%

Payments, billing & invoices

Take card, cash or bank transfer. Invoices are generated automatically, overdue members get nudged, and your books stay clean.

  • Recurring card billing & payment links
  • Branded PDF invoices & receipts
  • Cash register with daily close-out
app.gymhearth.com/payments
Collected · Oct$68,420+11.4%
Outstanding$3,12023 invoices
Failed cards3Retry scheduled
InvoiceMemberAmountStatus
#INV-0912Emily Carter$49.00Paid
#INV-0911Lucas Oliveira$449.00Paid
#INV-0910Hannah Schmidt$129.00Pending
#INV-0909Priya Sharma$35.00Overdue
#INV-0908Chloe Nguyen$89.00Paid
SI
Summit Iron ClubS Congress Ave, Austin
Invoice#INV-2026-0912
Date07 Oct 2026
Billed toEmily Carter
Monthly Unlimited (Oct)49.00
Locker add-on10.00
Loyalty discount−10.00
Total$49.00
Paid by card •••• 4242

Class scheduling & bookings

Build your weekly timetable with drag-and-drop, set capacity per class, and let members book or join the waitlist from the app.

  • Recurring classes, rooms & coach assignment
  • Waitlists with automatic promotion
  • Late-cancel & no-show rules
app.gymhearth.com/classes
Week of 5 – 10 Oct
DayWeekMonth
Class
07:0009:0012:0018:0020:00
Mon 5
CrossFit WOD18/20
HIIT 4520/20
Boxing15/20
Tue 6
Yoga Flow12/20
Spin 3022/24
CrossFit16/20
Wed 7
CrossFit WOD18/20
Yoga Flow12/20
HIIT 45Full · 4 waiting
Boxing15/20
Thu 8
Pilates9/12
HIIT 4517/20
Spin 4519/24
Fri 9
CrossFit WOD20/20
Kickboxing14/20
Sat 10
Yoga Flow18/20
Women's Strength11/14
Booking confirmedChloe N. · Yoga Flow · Wed 09:30

Attendance & QR check-in

Members scan their personal QR at the entrance tablet or turnstile. Expired plans are flagged instantly, and every visit feeds your retention data.

  • Kiosk mode on any tablet or phone
  • Turnstile & door-access integrations
  • Peak-hour heatmap per branch
SISummit Iron · Entrance
Welcome back, Emily!Monthly Unlimited · valid until 12 Nov
Attendance today
Live
342+18 vs last Wed
6:0010:0014:0018:0022:00
  • EC
    Emily CarterQR · Main entrance
  • LO
    Lucas OliveiraQR · Main entrance
  • PS
    Priya SharmaPlan expired · sent to desk

Analytics dashboard

Revenue, active members, retention, class fill-rate and coach performance — live, per branch, without exporting a single CSV.

  • MRR, churn & lifetime value
  • Cohort retention heatmap
  • Scheduled reports by email
app.gymhearth.com/reports
MRR$68.4k+11.4%
Active1,284+6.2%
Retention 90d91.4%+2.3 pts
Visits / week2.8+0.3
Active members12 months
New vs. churned
NewChurned
Cohort retention% still active by month
M0M1M2M3M4M5May100%92%86%81%78%76%Jun100%94%88%84%80%Jul100%93%89%85%Aug100%95%90%Sep100%96%Oct100%

Coaches & staff

Schedules, shifts, commissions and performance for every coach and front-desk member.

  • MJ
    Marcus J.CrossFit · Head coach
    4.914 classes
  • AS
    Ana S.Yoga & Pilates
    4.811 classes
  • TK
    Tom K.HIIT · Personal trainer
    4.79 classes
  • OF
    Olivia F.Front desk · Morning
    06:00–14:00On shift
Commissions · October$4,860

Member mobile app & portal

Your members get their QR pass, bookings, payments and progress in a branded app — in your colours.

Good morningEmily
EC
Summit Iron ClubMonthly UnlimitedValid until 12 Nov 2026
14day streak
146visits
Up next
Yoga FlowStudio 2 · Coach Ana
Booked
Boxing BasicsRing · 5 spots left
Book
Member training with dumbbells

SMS, email & WhatsApp reminders

Automatic renewal reminders, class alerts, birthday wishes and win-back campaigns.

SMS

Your spot in HIIT 45 (Wed 12:15) is confirmed. See you there!

Sent 08:12 · Delivered
3 days before expiryWhatsAppEmail if unread

Multi-branch support

Run several locations from one account. Members can visit any branch; you compare them side by side.

Austin · South Congress612 members · 6:00–23:00
$31k
Austin · Downtown401 members · 6:00–22:00
$22k
Round Rock · La Frontera271 members · 7:00–22:00
$16k
Add a branch

A branded page for your gym

Every gym gets its own website at yourgym.gymhearth.com with plans, timetable and online sign-up.

pulse-box.gymhearth.com
PULSE/BOXClassesPlansCoachesJoin now

Stronger together.
CrossFit in Toronto.

Start your free week
Drop-in$25
Monthly$169
10 classes$199

Roles & permissions

Give each person exactly the access they need — and see a full audit log of who changed what.

MembersPaymentsReportsSettings
Owner
Manager
Coach
Front desk
FullView onlyNo access
Also included

And everything else your
members keep asking for.

A shop, coach bookings, an AI coach, recipes, a blog and payroll — switched on per gym, no extra apps.

Online shop, cart & orders

Sell supplements, gear and apparel on your gym page. Members pay by card, you track every order from paid to picked up — with stock that updates itself.

  • Product catalog with categories, stock & featured items
  • Cart and secure Stripe checkout
  • Order statuses, history and low-stock alerts
summit-iron.gymhearth.com/shop
Shop
AllSupplementsApparelEquipment
Whey Isolate 2 lbSupplements · 42 in stock
$54.90Add
Pre-Workout CitrusSupplements · 18 in stock
$34.00Add
Club Tee — BlackApparel · S–XXL
$28.00Added
Lifting StrapsEquipment · 3 left
$16.50Add
Your cart2 items
Club Tee — BlackSize M · ×1
$28.00
Whey Isolate 2 lbVanilla · ×1
$54.90
Subtotal$82.90
Checkout with card
Order #1042 paidReady for pickup at the front desk

1:1 coach booking & availability

Coaches publish their weekly availability; members pick a free slot and pay online or use their membership. After the session, members rate their coach.

  • Coach profiles with specialties, rates & ratings
  • Weekly availability with conflict-free time slots
  • Paid sessions, confirmations and post-session reviews
summit-iron.gymhearth.com/book-session
MRMarcus ReedStrength & conditioning · 8 yrs4.9 (126)
PowerliftingMobilityFat loss
1:1 session · 60 min$65
Pick a timeOctober 2026
Mon12Tue13Wed14Thu15Fri16Sat17
07:0008:0009:0012:0016:0017:0018:0019:00
Wed, Oct 14 · 17:00–18:00Strength session with Marcus
Confirm · $65

“Best coaching I've had. My deadlift went up 40 lb in 8 weeks.”

Olivia Bennett · after her session

AI workout & diet plans

Members chat — or talk out loud with the voice coach — about goals, injuries and schedule. Seconds later they get a full training program and meal plan, saved to their profile.

AI CoachListening…
I'm 32, I want to lose 10 lb and I can train 4 days a week. Bad left knee.
Got it, Daniel. Here's a 4-day plan with knee-friendly lower-body work and a 2,150 kcal diet.
Your 4-day programSaved
  • MonUpper push · 6 exercises
  • TueLow-impact lower · box squats
  • WedActive recovery · 20 min walk
  • ThuUpper pull · core
  • SatConditioning · bike intervals
2,150kcal
165 gprotein
5meals
Today's mealsDiet plan
  • 08:00Greek yogurt, oats & berries420 kcal
  • 13:00Chicken, rice & avocado640 kcal
  • 19:30Salmon, potatoes & greens610 kcal

Recipe & nutrition library

High-protein recipes with macros, prep time and step-by-step instructions your members actually cook.

Post-workoutChicken burrito bowl20 min · 4 servings
540 kcal46 g protein52 g carbs
BreakfastOvernight protein oats5 min · 1 serving
410 kcal32 g protein48 g carbs

Staff salaries & payroll

Salary structures, monthly payroll, session commissions, advances and payslips your staff can download.

Payslip · October 2026Sofia MartinezHead coach
Paid
Base salary$3,200.00
Session commissions (24)$720.00
Performance bonus$250.00
Tax & deductions−$834.00
Net pay$3,336.00

Equipment inventory

Every machine and dumbbell: condition, location, warranty and the next maintenance date.

EquipmentZoneQtyCondition
Treadmill T-90Cardio8Excellent
Squat rackStrength6Good
Rowing machineCardio4Service Oct 20
Spin bikeStudio 2121 out of order

Blog, comments & newsletter

Publish training tips and member stories on your gym page. Members comment and like; visitors join your newsletter.

Workout tips5 squat mistakes that stall your progressCoach Marcus · 6 min read
214383.1k
JK
Jake KimFixed my knee cave in one session. Thanks coach!

One account, one gym

Each login belongs to a single gym — as owner, coach or member. Visitors find that gym in the public directory by city and service.

Your gymryan@example.com
SI
Summit Iron ClubOwner · Austin, TX
Owner
Find a gym near you
Made for your kind of gym

Box, studio, dojo or club —
it adapts to how you train.

CrossFit box with kettlebells
CrossFit boxesWODs, leaderboards, class packs
Bodybuilder training biceps
Bodybuilding gymsOpen-gym access, PT packages
Fitness club with treadmills
Fitness clubsMulti-branch, family plans
Boxer wrapping hands
Martial artsBelts, levels, kids' programs
Woman stretching on a yoga mat
Yoga & PilatesSmall classes, waitlists
Woman training with dumbbells
Women-only gymsPrivate access & female coaches
How it works

Your gym online in four steps.

No sales call, no setup fee. Most owners finish before their coffee gets cold.

  1. 1

    Sign up

    Create your owner account with your name, email and phone.

  2. 2

    Answer a few questions

    Tell us about you and your gym — type, size, services, hours and plans.

  3. 3

    Customize

    Upload your logo, pick your colour and choose your gym page address.

  4. 4

    Launch & invite

    Import or invite members, share your page and start selling memberships.

Create your gym
Gyms on GymHearth

Thousands of gyms. Each with its own home.

Every gym on the platform is fully independent — its own members, staff, branding and page. Examples below are fictional.

Athlete deadlifting a barbellExample · Gym A
SI
Summit Iron ClubBodybuilding · Austin
summit-iron.gymhearth.com
1,284members
3branches
91%retention
CrossFit athlete trainingExample · Gym B
PB
Pulse BoxCrossFit · Toronto
pulse-box.gymhearth.com
246members
38classes / wk
94%fill rate
Yoga stretching classExample · Gym C
LF
Lotus Flow StudioYoga & Pilates · London
lotus-flow.gymhearth.com
318members
4.9avg. rating
62%booked via app
Pricing

Simple pricing that grows with your gym.

One monthly price per plan. The number here is the number checkout charges, and a super admin can change it.

Loading plans…

Loved by gym owners

Less admin. More training.

Example testimonials for illustration.

“We used to chase renewals on paper every month. Now WhatsApp reminders do it for us and our missed renewals dropped by a third.”
RM
Ryan M.Owner, Summit Iron Club (example)
“Class bookings and waitlists were chaos. Our members book from the app now and our 7am WOD is full every single day.”
SR
Sofia R.Head coach, Pulse Box (example)
“Three branches, one dashboard. I finally know which location makes money and which coach keeps members coming back.”
KW
Kenji W.Founder, NorthFit (example)
FAQ

Questions, answered.

Can't find what you need? Write to hello@gymhearth.com.

How long does it take to create my gym?

About 3–5 minutes. You answer a short step-by-step questionnaire about you and your gym, and your dashboard and gym page are ready immediately.

Can I import my existing members?

Yes. Upload an Excel or CSV file and we'll map names, phones, plans and expiry dates automatically. Our team can also do it for you on the Elite plan.

Which payment methods can my members use?

Card payments and recurring billing, payment links, bank transfer and cash recorded at the front desk — all reconciled in one place.

Do my members need to download an app?

No. Members can use the web portal from any phone. The mobile app is optional and adds push notifications and an offline QR pass.

I have several branches. Is that supported?

Yes. Add as many branches as you need, choose whether memberships work across branches, and compare performance side by side.

Is my data safe?

Each gym's data is isolated, encrypted in transit and at rest, and backed up daily. You can export everything at any time.

Your gym deserves better software.

Create your gym in minutes.

Create your gym