Platform features

Everything your gym runs on. In one place.

Memberships, payments, coaches, bookings, a shop, AI coaching and a branded page for your gym. GymHearth replaces the spreadsheets, the card terminal app and the five other logins.

Create your gym
24 modules Owners, coaches & members Any currency Secure card payments by Stripe

Run your gym

The day-to-day, in one dashboard.

MembersProfiles, plans, visits, payments and notes. Smart segments for expiring and at-risk members.See it MembershipsMonthly, quarterly, annual, day passes and class packs — renewals run themselves.See it Payments & invoicesCard checkout, payment history and invoices for every membership.See it Classes & timetableWeekly schedule, capacity and waitlists for group classes.See it Check-in & attendanceQR or manual check-in and a live view of who is training.See it Coaches & staffCoach profiles, schedules and performance in one place.See it Salaries & payrollSalary structures, monthly payroll, commissions, advances and payslips.See it Equipment inventoryCondition, location, warranty and maintenance dates for every machine.See it

Grow revenue

Sell more without more admin.

Branded gym pageYour own page with plans, coaches, hours, map and online sign-up — in your colours.See it Online shopSupplements, gear and apparel with cart, card checkout, orders and stock.See it 1:1 coach bookingWeekly availability, free time slots, paid sessions and confirmations.See it Reminders & campaignsRenewal reminders, class alerts and win-back messages.See it AnalyticsRevenue, active members, retention and peak hours at a glance.See it Multi-branchSeveral locations under one account, compared side by side.See it Roles & permissionsOwner, coach and member access — each sees exactly what they need.See it Gym directoryVisitors find your gym on the public directory by city and service.See it

Delight members

Reasons to stay, in their pocket.

Member portalPlan, bookings, orders and progress from any phone.See it AI workout & diet plansPersonal programs and meal plans generated from each member's goals.See it Voice AI coachMembers talk through their goals out loud and get a plan back.See it Recipes & nutritionHigh-protein recipes with macros, prep time and instructions.See it Blog & commentsTraining tips and member stories with comments and likes.See it Coach reviewsMembers rate coaches after each session; ratings show on profiles.See it NewsletterCollect emails from your page and keep visitors in the loop.See it One account, one gymA login belongs to one gym, as a member, coach or owner.See it
Everything your gym needs

Twelve tools. One login.
Zero spreadsheets.

Every screen below is what you get on day one — shown with example data.

Members management

Every member's profile, plan, visits, payments and notes in one place. Find anyone in a second, see who's expiring and act before they leave.

  • Smart segments: active, expiring, frozen, at-risk
  • Photos, documents, emergency contacts & notes
  • Bulk import from Excel in one click
app.gymhearth.com/members
Search 1,284 members…
FiltersAdd member
All 1,284Active 1,102Expiring 64Frozen 18At risk 27
MemberPlanStatusLast visitExpires
EC
Emily Carteremily.c@example.com
Monthly UnlimitedActiveToday, 07:4212 Nov
LO
Lucas Oliveira+1 512 ••• •418
Annual VIPActiveToday, 07:3903 Mar
HS
Hannah Schmidthannah.s@example.com
QuarterlyExpiringYesterday10 Oct
MG
Mateo García+1 737 ••• •902
10-class packActive2 days ago4 classes
EL
Emma Laurentemma.l@example.com
Monthly UnlimitedFrozen3 weeks agoPaused
PS
Priya Sharma+1 512 ••• •117
Student MonthlyAt risk19 days ago28 Oct
EC
Emily CarterMember since Mar 2024
146visits
3.2/ week
14day streak

Memberships & subscription plans

Monthly, quarterly, annual, class packs, day passes, student or family plans — create any offer in seconds and let renewals run themselves.

  • Auto-renew, freeze & pause rules
  • Promo codes, joining fees and family discounts
  • Add-ons like personal training, sauna or lockers
app.gymhearth.com/memberships
Membership plans
New plan
Monthly Unlimited$49 /mo
  • All classes
  • Open gym 6:00–23:00
  • 1 guest pass
612 members
Best sellerQuarterly$129 /3 mo
  • Everything in Monthly
  • 1 PT session / month
  • Freeze up to 14 days
248 members
Annual VIP$449 /yr
  • Sauna & locker
  • 4 guest passes
  • Free merch pack
141 members
Add-onsSold on top of any plan
Personal training ×8 · $399Sauna · $15/moLocker · $10/mo
Auto-renewAllow freezeJoining feeFamily −15%

Payments, billing & invoices

Take card, cash or bank transfer. Invoices are generated automatically, overdue members get nudged, and your books stay clean.

  • Recurring card billing & payment links
  • Branded PDF invoices & receipts
  • Cash register with daily close-out
app.gymhearth.com/payments
Collected · Oct$68,420+11.4%
Outstanding$3,12023 invoices
Failed cards3Retry scheduled
InvoiceMemberAmountStatus
#INV-0912Emily Carter$49.00Paid
#INV-0911Lucas Oliveira$449.00Paid
#INV-0910Hannah Schmidt$129.00Pending
#INV-0909Priya Sharma$35.00Overdue
#INV-0908Chloe Nguyen$89.00Paid
SI
Summit Iron ClubS Congress Ave, Austin
Invoice#INV-2026-0912
Date07 Oct 2026
Billed toEmily Carter
Monthly Unlimited (Oct)49.00
Locker add-on10.00
Loyalty discount−10.00
Total$49.00
Paid by card •••• 4242

Class scheduling & bookings

Build your weekly timetable with drag-and-drop, set capacity per class, and let members book or join the waitlist from the app.

  • Recurring classes, rooms & coach assignment
  • Waitlists with automatic promotion
  • Late-cancel & no-show rules
app.gymhearth.com/classes
Week of 5 – 10 Oct
DayWeekMonth
Class
07:0009:0012:0018:0020:00
Mon 5
CrossFit WOD18/20
HIIT 4520/20
Boxing15/20
Tue 6
Yoga Flow12/20
Spin 3022/24
CrossFit16/20
Wed 7
CrossFit WOD18/20
Yoga Flow12/20
HIIT 45Full · 4 waiting
Boxing15/20
Thu 8
Pilates9/12
HIIT 4517/20
Spin 4519/24
Fri 9
CrossFit WOD20/20
Kickboxing14/20
Sat 10
Yoga Flow18/20
Women's Strength11/14
Booking confirmedChloe N. · Yoga Flow · Wed 09:30

Attendance & QR check-in

Members scan their personal QR at the entrance tablet or turnstile. Expired plans are flagged instantly, and every visit feeds your retention data.

  • Kiosk mode on any tablet or phone
  • Turnstile & door-access integrations
  • Peak-hour heatmap per branch
SISummit Iron · Entrance
Welcome back, Emily!Monthly Unlimited · valid until 12 Nov
Attendance today
Live
342+18 vs last Wed
6:0010:0014:0018:0022:00
  • EC
    Emily CarterQR · Main entrance
  • LO
    Lucas OliveiraQR · Main entrance
  • PS
    Priya SharmaPlan expired · sent to desk

Analytics dashboard

Revenue, active members, retention, class fill-rate and coach performance — live, per branch, without exporting a single CSV.

  • MRR, churn & lifetime value
  • Cohort retention heatmap
  • Scheduled reports by email
app.gymhearth.com/reports
MRR$68.4k+11.4%
Active1,284+6.2%
Retention 90d91.4%+2.3 pts
Visits / week2.8+0.3
Active members12 months
New vs. churned
NewChurned
Cohort retention% still active by month
M0M1M2M3M4M5May100%92%86%81%78%76%Jun100%94%88%84%80%Jul100%93%89%85%Aug100%95%90%Sep100%96%Oct100%

Coaches & staff

Schedules, shifts, commissions and performance for every coach and front-desk member.

  • MJ
    Marcus J.CrossFit · Head coach
    4.914 classes
  • AS
    Ana S.Yoga & Pilates
    4.811 classes
  • TK
    Tom K.HIIT · Personal trainer
    4.79 classes
  • OF
    Olivia F.Front desk · Morning
    06:00–14:00On shift
Commissions · October$4,860

Member mobile app & portal

Your members get their QR pass, bookings, payments and progress in a branded app — in your colours.

Good morningEmily
EC
Summit Iron ClubMonthly UnlimitedValid until 12 Nov 2026
14day streak
146visits
Up next
Yoga FlowStudio 2 · Coach Ana
Booked
Boxing BasicsRing · 5 spots left
Book
Member training with dumbbells

SMS, email & WhatsApp reminders

Automatic renewal reminders, class alerts, birthday wishes and win-back campaigns.

SMS

Your spot in HIIT 45 (Wed 12:15) is confirmed. See you there!

Sent 08:12 · Delivered
3 days before expiryWhatsAppEmail if unread

Multi-branch support

Run several locations from one account. Members can visit any branch; you compare them side by side.

Austin · South Congress612 members · 6:00–23:00
$31k
Austin · Downtown401 members · 6:00–22:00
$22k
Round Rock · La Frontera271 members · 7:00–22:00
$16k
Add a branch

A branded page for your gym

Every gym gets its own website at yourgym.gymhearth.com with plans, timetable and online sign-up.

pulse-box.gymhearth.com
PULSE/BOXClassesPlansCoachesJoin now

Stronger together.
CrossFit in Toronto.

Start your free week
Drop-in$25
Monthly$169
10 classes$199

Roles & permissions

Give each person exactly the access they need — and see a full audit log of who changed what.

MembersPaymentsReportsSettings
Owner
Manager
Coach
Front desk
FullView onlyNo access
Also included

And everything else your
members keep asking for.

A shop, coach bookings, an AI coach, recipes, a blog and payroll — switched on per gym, no extra apps.

Online shop, cart & orders

Sell supplements, gear and apparel on your gym page. Members pay by card, you track every order from paid to picked up — with stock that updates itself.

  • Product catalog with categories, stock & featured items
  • Cart and secure Stripe checkout
  • Order statuses, history and low-stock alerts
summit-iron.gymhearth.com/shop
Shop
AllSupplementsApparelEquipment
Whey Isolate 2 lbSupplements · 42 in stock
$54.90Add
Pre-Workout CitrusSupplements · 18 in stock
$34.00Add
Club Tee — BlackApparel · S–XXL
$28.00Added
Lifting StrapsEquipment · 3 left
$16.50Add
Your cart2 items
Club Tee — BlackSize M · ×1
$28.00
Whey Isolate 2 lbVanilla · ×1
$54.90
Subtotal$82.90
Checkout with card
Order #1042 paidReady for pickup at the front desk

1:1 coach booking & availability

Coaches publish their weekly availability; members pick a free slot and pay online or use their membership. After the session, members rate their coach.

  • Coach profiles with specialties, rates & ratings
  • Weekly availability with conflict-free time slots
  • Paid sessions, confirmations and post-session reviews
summit-iron.gymhearth.com/book-session
MRMarcus ReedStrength & conditioning · 8 yrs4.9 (126)
PowerliftingMobilityFat loss
1:1 session · 60 min$65
Pick a timeOctober 2026
Mon12Tue13Wed14Thu15Fri16Sat17
07:0008:0009:0012:0016:0017:0018:0019:00
Wed, Oct 14 · 17:00–18:00Strength session with Marcus
Confirm · $65

“Best coaching I've had. My deadlift went up 40 lb in 8 weeks.”

Olivia Bennett · after her session

AI workout & diet plans

Members chat — or talk out loud with the voice coach — about goals, injuries and schedule. Seconds later they get a full training program and meal plan, saved to their profile.

AI CoachListening…
I'm 32, I want to lose 10 lb and I can train 4 days a week. Bad left knee.
Got it, Daniel. Here's a 4-day plan with knee-friendly lower-body work and a 2,150 kcal diet.
Your 4-day programSaved
  • MonUpper push · 6 exercises
  • TueLow-impact lower · box squats
  • WedActive recovery · 20 min walk
  • ThuUpper pull · core
  • SatConditioning · bike intervals
2,150kcal
165 gprotein
5meals
Today's mealsDiet plan
  • 08:00Greek yogurt, oats & berries420 kcal
  • 13:00Chicken, rice & avocado640 kcal
  • 19:30Salmon, potatoes & greens610 kcal

Recipe & nutrition library

High-protein recipes with macros, prep time and step-by-step instructions your members actually cook.

Post-workoutChicken burrito bowl20 min · 4 servings
540 kcal46 g protein52 g carbs
BreakfastOvernight protein oats5 min · 1 serving
410 kcal32 g protein48 g carbs

Staff salaries & payroll

Salary structures, monthly payroll, session commissions, advances and payslips your staff can download.

Payslip · October 2026Sofia MartinezHead coach
Paid
Base salary$3,200.00
Session commissions (24)$720.00
Performance bonus$250.00
Tax & deductions−$834.00
Net pay$3,336.00

Equipment inventory

Every machine and dumbbell: condition, location, warranty and the next maintenance date.

EquipmentZoneQtyCondition
Treadmill T-90Cardio8Excellent
Squat rackStrength6Good
Rowing machineCardio4Service Oct 20
Spin bikeStudio 2121 out of order

Blog, comments & newsletter

Publish training tips and member stories on your gym page. Members comment and like; visitors join your newsletter.

Workout tips5 squat mistakes that stall your progressCoach Marcus · 6 min read
214383.1k
JK
Jake KimFixed my knee cave in one session. Thanks coach!

One account, one gym

Each login belongs to a single gym — as owner, coach or member. Visitors find that gym in the public directory by city and service.

Your gymryan@example.com
SI
Summit Iron ClubOwner · Austin, TX
Owner
Find a gym near you
Built for everyone in the gym

One platform, three experiences.

For owners

Run members, plans, payments, staff and the shop from one dashboard.

  • Create your gym in about 3 minutes
  • Your plans, prices and currency
  • Turn modules on or off per gym

For coaches

A coach space with bookings, availability, reviews and payslips.

  • Set weekly availability
  • See upcoming 1:1 sessions
  • Ratings and earnings in one place

For members

Join online, pay by card and book coaches — then train smarter with AI plans.

  • Sign up from the gym page
  • Book and pay for sessions
  • AI programs, recipes and the shop

Your gym deserves better software.

Create your gym in minutes.

Create your gym